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Resignation Letter Generator

Write a clear, courteous resignation letter — with your last working day worked out — and download it as Word, PDF or text.

Use it as often as you like — it's free, with no sign-up and no limits.

Write my letter
  • Business
  • Free
  • No sign-up
  • Runs in your browser
  • Updated

Your details

Optional

Dates

Used if no last day is set
Optional — overrides the notice period

Wording

Courteous and factual. Good default.
You aren't required to give one.
Check your contract for the notice period; it usually overrides any default. This is a writing aid, not legal advice.

Runs in your browser. Nothing you type is uploaded. Your entries stay on this device so you can come back; clear them any time.

  • Add your name so the letter can be signed.
  • Add your job title so the position being left is clear.
  • Add your last working day, or the notice date and notice days.
  • No company name added. The letter will say “the company”.

Your letter

9 November 2026

Dear Sir or Madam,

I am writing to formally resign from my position at the company. In line with my notice period, my last working day will be [last working day].

Thank you for the opportunity to work here.

During my notice period I will do what I can to make the transition smooth, including handing over my current work and documenting its status. Please tell me if there is anything specific you would like me to prioritise.

Yours sincerely, [Your name]

“Print / PDF” opens your browser's print dialog — choose “Save as PDF”. The text stays selectable.

Everything you type is processed in your browser. Nothing you enter is sent to our servers or stored by us.

How to use the Resignation Letter Generator

  1. Enter your name, job title and company, and your manager's name if you want a personal greeting.
  2. Set the date you give notice and your notice period, or enter your last working day directly.
  3. Choose a tone and, if you wish, a reason. “Don't give a reason” is a perfectly good option.
  4. Check the preview, then copy it or download it as Word (.docx), text or a PDF through your browser's print dialog.

What does this tool do?

A resignation letter has one job: say clearly that you are leaving, from which position, and on which day. Everything else is optional. This generator keeps to that and adds only what you choose — a short thank-you, an offer to hand over your work, a request about returning property and your final settlement.

Dates are the part people get wrong. Enter the day you give notice and the length of your notice period, and the letter states the resulting last working day in the date style of your region (for example 14 March 2027 or March 14, 2027). If your contract names the exact date, enter it instead.

The reason line is never invented and never required. If you pick one, the wording stays short and neutral, and the health option is deliberately vague so you don't have to disclose anything. The optional “something you valued” line is used exactly as you write it.

Each region shows a short note on how notice usually works there. These notes are general pointers, not legal advice: your contract and local labour law decide your actual notice period and entitlements.

Everything runs in your browser. What you type isn't uploaded; it's kept on this device only so you can return to it, and you can clear it with one click.

Why use it?

  • Last working day calculated from your notice date and period.
  • Three tones, from warm to brief and formal.
  • Reason is optional — and never made up.
  • Real, editable Word file, plus text and PDF.
  • Region notes for the UAE, GCC, UK, US, Canada, Australia, Europe and India.
  • Private: runs entirely in your browser.

Example

Dear Ms Rahman, I am writing to formally resign from the position of Marketing Executive at Northwind Trading. In line with my notice period, my last working day will be 14 March 2027. Thank you for the opportunity to work here. During my notice period I will do what I can to make the transition smooth, including handing over my current work and documenting its status. Yours sincerely, Sara Khan.

Accuracy and limits

  • Notice periods, gratuity and final settlement depend on your contract and the law where you work. The tool states the date you give it; it doesn't check your contract.
  • Send the letter in the way your contract or HR policy asks (often email plus a signed copy) and keep a dated copy.

Privacy

Everything you type is processed in your browser. Nothing you enter is sent to our servers or stored by us. There's no account to create and nothing to install.

Frequently asked questions

How much notice should I give?

Whatever your contract says. Where it is silent, two weeks is a common courtesy in the US and Canada, and one month is common in the UK. In the UAE, contracts set a written notice period, with a 30-day minimum and 90-day maximum for unlimited contracts.

Do I have to give a reason for resigning?

No. A resignation letter only needs to state that you are resigning and your last day. Pick “Don't give a reason” if you prefer.

Should I resign by email or on paper?

Follow your contract or HR policy. Many employers accept email; some require a signed copy. Keeping a dated copy is wise either way.

Can I download the letter as Word?

Yes. The .docx is a real Word document you can edit in Word or Google Docs. You can also copy the text, save a .txt or print to PDF.

Is the letter saved on your servers?

No. It's built in your browser. Your entries are kept in this browser's local storage only so you can come back; use “Clear all fields” to remove them.

Is this legal advice?

No. It's a writing aid. For disputes about notice, pay or entitlements, check your contract and local labour law or ask an employment adviser.

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