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Expense Report Generator

Turn your receipts into a tidy expense report for reimbursement.

  • Free
  • No sign-up
  • Nothing is sent or stored

Expense report

September 2026

Employee

Alex Morgan

Department

Design

Approver

Priya Shah

Business purpose

Client workshop, Manchester

DateCategoryDescriptionAmount
2026-09-14TravelReturn train London–Manchester£86.40
2026-09-14AccommodationHotel, 1 night£112.00
2026-09-15MealsTeam dinner with client (4 people)£148.75

Travel£86.40

Accommodation£112.00

Meals£148.75

Total expenses£347.15

Amount owed to employee£347.15

Employee signature & date
Approved by & date

The calculation happens instantly in your browser. The numbers you enter are not sent to our servers or saved.

How to use the Expense Report Generator

  1. Enter your name, the period and the business purpose.
  2. Add each expense with its date, category and amount.
  3. Print or save the report as a PDF and attach your receipts.

What does this tool do?

Finance teams need expenses itemised with dates, categories and a clear business purpose. The generator totals everything by category, subtracts any advance and shows the amount owed.

There's space for signatures from you and your approver. Saved in this browser only.

Why use it?

  • Totals by category.
  • Handles advances.
  • Signature lines for approval.

Privacy

The calculation happens instantly in your browser. The numbers you enter are not sent to our servers or saved. There's no account to create and nothing to install.

Last reviewed by the M2Toolkit team.

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